01
Approved rules take the familiar path
Once you approve a rule, the same fee or payout posts the same way every month.
- Processor feePosted
- Weekly payoutDrafted
Skip to content
Private owner use · illustrative public sample.
Bean Tally is in private, owner-operated use. No customer accounts are open, and every figure and connection shown here is invented.
AI-first accounting and bookkeeping
Your books, done before you ask.
Posting rules you approve and AI agents keep the books current across every entity. Anything uncertain keeps its evidence and waits for you. You spend your time on the business, not the books.
Reconcile · October 2026Kaizen Brands LLC
| Date | Description | Amount | Status |
|---|---|---|---|
| Oct 02 | Payout ST-20873 refunds, fees split | $11,485.60 | Matched |
| Oct 03 | Card processing feeRule: Processing fees | −$374.40 | Matched |
| Oct 05 | Carton.CloudNew supplier, no invoice | −$642.00 | Needs review |
| Oct 06 | Meta adsRule: Advertising | −$1,920.15 | Matched |
| Oct 08 | Acme HostingRule: Software | −$89.00 | Matched |
4 posted by approved rules1 waiting for you
Illustrative data
- Every line traced to its source
- Rules you approve, never a black box
- Works alongside Xero
- Human review when you want it
What Bean Tally does
Spend your time on the business, not the books.
Your sidekick does the bookkeeping with you: it sorts, posts and reports, and asks only when it needs a person.
- 01
Categorized as it happens
Transactions are sorted as they arrive by rules and AI agents. Anything unsure is reviewed, not guessed.
- 02
Rules you write once
Turn a fix into a posting rule. Rules apply only after you approve them, then run every month.
- 03
Know your numbers
Profit and loss, balance sheet, forecast and reports, for one company or several brands.
- 04
Accountant approved
Optional professional review, ledgers that balance, and an audit trail behind every entry.
Product proof
Every deposit, explained.
You never have to trust a total you cannot open. Each figure shows where it came from and how it ties to the bank.
Sample payout ST-208714 Sep 2026 · Illustrative data
| Payout part | Amount |
|---|---|
| Captured sales · 24 ordersSales records → processor charges | $12,480.00 |
| Refunds · 3 ordersRefund records → processor refunds | −$620.00 |
| Processing feesProcessor balance transactions | −$374.40 |
| Expected bank deposit | $11,485.60 |
Ties to the bank
The expected deposit is compared with what actually landed. A difference stays open, with the lines that explain it.
Deposit foundMatched
Each line keeps a path back
Open a line to see the orders, refunds or fees behind it. Nothing is summarized away.
How it works
Remember the ordinary. Bring the uncertain forward.
Software and rules do the routine work. You step in only where a fact is missing.
02
Missing evidence stays visible
A new supplier, unclear allocation or unmatched deposit stays in a focused review queue. Confidence alone does not fill in a missing fact.
- Carton.CloudNeeds review
- Acme HostingNeeds a rule
03
Optional accountant review
When you want a person to look, add professional review. It is a paid add-on, never a requirement.
- October closeReady for review
- Reviewer notes0 open
Software and people
Software, plus an accountant when you want one.
Start with the software. Layer on a professional reviewer for the months, or the questions, that need a person.
Bean Tally software
The books stay current without you.
- Posting rules handle the familiar activity
- AI agents draft the rest and cite their sources
- One review queue for everything uncertain, across every brand
Where most businesses start.
Optional add-on
A professional looks over the close.
- A human accountant reviews your month
- Works from the same evidence trail you see
- Paid add-on: switch it on or off any month
Priced separately from the software.
Synced to XeroIn sync
- Weekly payout14 Sep$11,485.60
- Processor feeRule: Stripe fees−$374.40
- Ad spendWaiting for reviewHeld back
Illustrative data
Works with Xero
Keep Xero in the picture.
Bean Tally works alongside Xero while supported entries sync. Xero can stay the official books while coverage is proven.
Your books close themselves. You check the exceptions.
Bean Tally is in private owner use, so there is no signup and no pricing yet. See how a close works, or how one deposit is explained.